Operations Coordinator, Contract

JOB DESCRIPTION:

The Operations Coordinator, Contract position, supports the leadership and field supervisory team by attending to procedural processes, preparing tender submissions in accordance with CCDC requirements, preparing proposals, coordinating schedules, projects, building/road permits, maintaining payroll timecards, HSE administrative duties, and administrative duties as required.

Essential Functions

  • Take initiative to ensure consistent performance of activities on all job sites are monitored, organized, and met daily
  • Prepare and organize all tender submissions in accordance with CCDC requirements
  • Prepare client quotes and proposals
  • Ensuring workers are following all OHS practices, have applicable PPE on, are completing FLHAs, and monitoring submittals via Salus Pro (automated HSE Software)
  • Responsible for scheduling and working closely with field supervisors on project planning and timelines
  • Creating and submitting RFQs and proposal submittals to clients within strict deadlines
  • Managing all building and road use permit submissions in a timely fashion to avoid project start delays
  • Running timecard summery at pay rolls dates biweekly, for submittal to accounting (includes verifying hours with field supervisors for final approve prior to sign off)
  • Manage company and client correspondence, facilitating requests
  • Demonstrate excellent interpersonal and communication skills, time management and organizational skills, as well the ability to interact with all levels of staff and visitors, while remaining proactive, flexible, resourceful, efficient, while working in a fast-paced environment
  • Perform all duties with the utmost discretion and attention to detail, while maintaining the appropriate degree of confidentiality
  • Manage workforce projections and scheduling tasks to ensure deadlines are met, schedules are set, and enough workforce is available
  • Collect and maintain 1-week, 1-month and 3-month workforce projections from all projects, and track accordingly
  • Lead the preparation of the weekly workforce assignment, coordinating with clients on job kick off dates, access requirements, submitting applicable site permits to building supervisors/engineers as required
  • Initiate contact with temporary workforce services to determine the availability of resources
  • Coordinate the execution of new project work orders with established workforce resources
  • Audit the completion of project documentation such as O&M manuals, data sheets, pictures, deficiency logs
  • Prepare meeting agendas and minutes. Follow-up on assigned action items.
  • Perform other support duties as requested, directed, or assigned

Core Competencies and Requirements

  • Prior experience in construction or related industry is required (3-5 years), no exceptions
  • Background and understanding in OHS requirements is an asset
  • Ability to run Adobe Acrobat DC, Microsoft Suites (Word, Excel, Power Point), Outlook
  • High sense of urgency
  • Proven ability to excel in a fast-paced environment
  • Excellent written and verbal communication skills
  • Ability to work independently and as part of team
  • Outstanding attention to detail
  • Highly organized
  • Ability to work in multiple systems
  • Ability to identify and capture important information for a common goal
  • Excellent time-management skills and a strong multi-tasking ability
  • Must have a vehicle

Expected start date: 2020-09-14

Job Types: Full-time, Temporary, Contract

Salary: $49,000.00-$60,000.00 per year

Schedule:

  • 10 Hour Shift
  • 8 Hour Shift
  • No Weekends

Experience:

  • REQUIRED Construction Industry: 3 years (Required)
  • Construction Administration: 3 years (Preferred)

Work remotely:

  • No
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